Procedures / Definitions
- Bomb Threat
- Burglary and Theft
- Carpets
- Department Vehicles/Service
- Distribution of Heating, Ventilating and Air Conditioning Capacities
- Equipment Purchases
- Facilities Condition Audit
- Fire Extinguishers
- Fire Safety
- Minor Capital Outlay/Improvement Projects
- Office Plants
- Painting
- Pests
- Posting Materials
- Preventive Maintenance
- Programmed Maintenance
- Recycling
- Roof Access
- Signage
- Trees
- Vandalism
Call University Police: Extension 8-6851
Call University Police: Extension 8-6851
Non-State “Cleaning”:
Maintenance of carpet floor coverings, installed with non-state funds, is the responsibility of the installing department or agency. This responsibility includes all required cleaning, shampooing and repair/replacement procedures.
Carpet Installation:
SUAM (State University Administrative Manual) provisions prescribe strict controls regarding carpet installation, permissible areas of use and procedures for State-funded facilities.
Departments, faculty or staff are prohibited from installing carpet without full compliance with California State University and State-approved processes and established work/material specifications.
4. Department Vehicles/Service
State law requires vehicles owned and operated by University departments, to undergo periodic safety checks, smog certification and system maintenance. This service may be requested through Facilities Services, as a chargeable service, or the department may have said procedures and verification provided by outside, qualified suppliers.
5. Distribution of Heating, Ventilating, and Air Conditioning Capacities
Any tampering with or changes to HVAC control thermostats, building ventilation or air distribution in one building area can have adverse affects on the entire building and its users.
Fans/Heaters:
In accordance with State requirements and the University’s Strategic Energy Plan, requests for fans/heaters will only be approved for medical reasons or for failure of the cooling/heating system. Requests will be reviewed on an individual basis and should be made to the Facilities Services Energy Manager.
Fluorescent Lights, Ballasts
Report all defective fluorescent lights or burning ballasts to Facilities Services, Work Control, Extension 8-6242. In some instances, certain lights have been removed for conservation. Requests to reactivate lights taken off-line for energy conservation should be submitted to Work Control.
Prior to purchase of any equipment or accepting donated items, the department should verify the requirements to support that equipment.
All equipment used on the campus must be UL Approved and 110V 60HZ units that require a three-wire grounded electrical connection.
Required special voltages, compressed air, water, drains, steam or other support systems must be reviewed and approved for service and connection by Facilities Services.
Facilities Services undertakes a bi-annual assessment of existing conditions of all campus improvement. This compilation of information results in the identification of maintenance needs, the establishing of work priorities and the development of funding requests and strategies to fulfill repair and replacement demands.
Fire extinguishers and other fire suppression equipment are provided in all facilities, in compliance with existing fire/safety codes. These unites are for the sole purpose of providing emergency response to fire and life-threatening situations. It is unlawful to remove, tamper or obstruct access to this emergency equipment. Any discharge of or missing extinguisher should be reported to Facilities Services immediately, so replacement can be made promptly.
Compliance with fire safety regulations is critical to the University and all who are served by the campus. Several specific rules are of particular importance:
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No obstruction of a building corridor or egress way is permitted.
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Doors accessing fire corridors are fitted with automatic door closers. These operators must be operable and doors are not to be propped open.
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Flammable materials are not to be stored in or posted in fire corridors or within fire escape stairwells.
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Modification of fire-rated systems, doors, wall or ceiling, which degrade this protection, is prohibited.
10. Minor Capital Outlay/Improvement Projects
Minor Capital Outlay Projects are limited to projects that correct deficiencies, provide new or improved facilities or provide fixed equipment for new or improved facilities. The construction, alteration, extension or improvement of existing structures shall not exceed $400,000. Minor Capital Outlay construction does not include any work classified as maintenance, work specifically deleted from major capital outlay projects, or the phasing of projects costing in excess of $400,000. The Office of the Chancellor annually allocates funds to the campus. The campus can request Minor Capital construction funds in a manner most appropriate to meet immediate needs. The campus is required to develop a balanced Minor Capital Improvement Program by following general categories: life-safety and handicapped-accessibility improvements, academic-program improvements, utilities, support facilities, and other projects. Critical life-safety projects shall receive first priority.
The call for Minor Capital Outlay Projects is forwarded to program center administrators annually, early in the fall semester. Project requests are developed by individual departments/units. Facilities Services will provide construction cost estimates and coordinate the Minor Capital Outlay process. Annually, the Campus Environment Committee establishes project priorities and develops a summary list of projects for approval by the President. The final approved list is submitted to the Office of the Chancellor, Physical Planning and Development for funding.
Facilities Services maintains only those plants that make up the campus landscape – exterior to buildings. Any interior office/house plants are the responsibility of the owner.
It is the responsibility of Facilities Services to paint University facilities. A priority list of areas in need of painting is maintained and work scheduled, as staffing and resources permit. Requests for repainting areas, outside the normal schedule, or changing room colors may be made through a Service Request and will be charged to the requesting department. Users may select paint colors from a standard palette to colors.
Departments or users may not do their own painting. This is to assure compliance with and enforcement of hazardous materials handling and disposal regulations and to maintain appropriate University conditions, appearance and quality of workmanship.
Any problems with insect, rodent or other pest should be reported to Work Control immediately. Facilities staff will address the problem quickly. Storage and consumption of foodstuffs in areas not designed for such use contributes to pest infestations and should be discouraged.
Posting/display of materials is restricted to boards or cases provided for this purpose. Posting on walls, doors or windows is not appropriate and contributes significantly to increased maintenance demands. Posting materials on campus buildings, lampposts, trees, etc., is prohibited, with the exception of kiosks or special bulletin boards.
Preventive Maintenance is a program in which wear, tear and change are anticipated and continuous corrective actions are taken to ensure peak efficiency and minimize deterioration. It involves a planned and controlled program of systematic inspection, adjustment, lubrication, replacement of components, as well as performance testing and analysis of operation equipment.
While similar to Preventive Maintenance, Programmed Maintenance addresses other facility features; such as, interior and exterior architectural finishes, roofs, walk and roadways, parking facilities, landscaping/grounds and custodial operations.
Dumpster trash bins are for use in normal daily departmental trash disposal. Arrangement for excessive large amounts of waste removal should be made through Work Control. No chemicals, paints, fluids, dead animals, nor personal or household trash may be disposed of in campus collectors.
All roof access is restricted. Permission to use roof areas must be obtained from Facilities Services.
Placement of exterior campus signs requires the approval of the Campus Environment Committee and Facilities Services. Unauthorized signs shall be removed.
In order to protect and preserve our grounds, no connections, bolts, nails or other objects are to be placed on or attached to any tree located on campus, without approval from the Manager of Grounds and Landscape Services or the Associate Vice President for Facilities Services.
Call University Police: Extension 8-6851
